“Many people seem to think that success in one area can compensate for failure in other areas. But can it really?…True effectiveness requires balance.” Stephen Covey
When scheduling my week, month and year I use the following time management system. The system basically asks you to break up your week into three different types of days. The break up is:
This system truly is very simple, yet, it is often overlooked by many of us. Examples of when this system is not used are days when you feel you are not giving your best to what you are doing, looking to find more time in the day to complete a critical task, thinking your life is purely about work and nothing else.These are thoughts which come to mind even though we have a goals list which is prioritized. By implementing this system I have been able to bring balance into my life and to make sure that I am in sync with all aspects of it.
To use the system effectively you need a prioritized goals list as well as clearly outlining the functions or tasks you excel at and bring the greatest amount of value to. Once you have marked these, you need to categorize your week into preparation, best and rest days. For example, due to an excess work load I am experiencing this month, I have allocated 2 preparation days, 4 best days and 1 rest day.
Preparation Days: These are the days when I plan the critical tasks which need to be completed during the course of the week or month. These include research for proposals which need to completed, tabulating psychometric tests scores which have been conducted, set and plan agendas for meetings scheduled during the week and coordination which needs to be done for events taking place during the week. Everyone’s preparation days will be unique to the core tasks at which they excel.
Best Days: These days include a number of tasks which create the greatest value. These would include finalizing and sending out proposals, giving presentations and meeting prospective clients, consultations and feedback sessions with clients who have taken our psychometric tests and internal strategic planning meetings. These are tasks which are made easier when prepared for in detail and make my best days a lot more productive. Choose tasks which you have skills and passion for to ensure that you make the most of these days.
Rest Days: These days include tasks which are not related to business . With the advent of Blackberry’s and iPhones, these rest days are slowly becoming extinct. You should do your best to allocate activities or events where you can relax and unwind during these days. I usually spend time with friends and family during this day, reading the ever increasing backlog of unread books and catching up on some sitcoms and shows which I enjoy. These days are essential for a balanced lifestyle.
By targeting a number of prep, best and rest days in a month I have been able to allocate time more efficiently and have become more effective at the tasks which I excel at. I hope this system can help you as much as it has helped me.