“The way of the world is meeting people through other people.” Robert Kerrigan
Business cards are a vital component of effective networking. They have the ability to form a link between two strangers and potentially grow that link into a mutually beneficial relationship. The first time I really needed a business card was at one of my first networking sessions in college. Being relatively new to the networking scene at that point, I wondered how so many students were going about exchanging name cards. Eventually I got a hold of some them and was surprised at the information presented on these small bits of paper. They ranged from mini size resumes, information regarding student organizations they were part of, and more traditional name cards with information about their organizations. It was at this time a close friend of mine and I set up Synaptic Creations, my first company, in which I started out assisting students design and print name cards on an affordable basis on campus.
Coming back to the importance of business cards. There are a few tips and etiquettes I have picked up over the years, they have helped me during networking, I am sharing them with everyone:
1. Design: It is important that one chooses the paper, design and font carefully for business cards. One’s business card is an advertisement for the product/services you provide. It is important to maximize the space you have on the card and at the same time not to make it too cluttered. Choosing a very small text to display contact information should be avoided. If needed use both sides of the business card to convey your message.
2. Ready Stock: As an entrepreneur we should always be equipped with an ample number of name cards at all times. This applies especially for networking sessions, a place we are bound to pass out many name cards. Countless times I have spoken to individuals at networking sessions who apologize for not having name cards, or hoard them to give to the “right people”. This sends wrong signals and should be avoided at all costs.
3. Presenting: In Asia name cards are presented and received with two hands. This is a sign of respect and the best part about such an exchange is that it provides an opportunity to look at the name card closely. Either way even if name cards are exchanged with one hand, we should take the time to look at the other persons card carefully as a sign of respect as also to see if there is anything of interest we could discuss further with them. One needs to make people feel important so that they share the same attitude towards you.
4. Referrals: Whenever you exchange name cards with someone who may not be in your line of work or industry, but has shown an interest in what you do, make it a point to ask politely for referrals. It is important to emphasise the politeness aspect. I have across many individuals who just go on and on badgering for referrals. This usually makes the other person feel uncomfortable and forces them to close up as they infer one is only wanting to take advantage of their network. Depending on the situation choose an appropriate manner and time on how to bring up the discussion.
Exchanging business cards is just the beginning of the relationship. It is as important to follow up with the individual and add their name to a rolodex or online depository. For management of my name cards I use a service called Highrise. It is a simple and neat tool which allows me to easily add data and provides access to my network from just about anywhere through my phone. It is hence essential to have a methodical way of managing one’s name cards.