“It is all one to me if a man comes from Sing Sing Prison or Harvard. We hire a man, not his history.” Malcom S Forbes
Once you have developed a framework for your organization, you are now equipped with the knowledge needed to develop a simple job description to help attract the talent that you need in a more focused manner. Job descriptions are often overlooked or not given enough attention at younger organizations. Since growth is organic and structure is often not in place this is often disregarded. Say you are looking for an associate web developer to help support your core team of developers with some flash developmental work. In your mind you are perfectly clear about the sort of resource you require. However, later on if you tell the individual to help you out in your php developmental cycles and other administrative functions there may be unpleasantness.
First we need to map out the main areas of a standard job description.
Position: The title of the opening at your organization. Keep the title simple and avoid fancy titles which only cause confusion about what the role actually entails.
Responsibilities: This is where you outline in detail all the tasks which the resource will be responsible for. At startups, this should include a broad spectrum if your team is small because we all have to wear multiple hats at the beginning. If you are already at an established stage and are taking on a specialist then you make sure you have covered all the areas of responsibilities.
Division: You will need to outline which department the resource will be under and the departments main role and functionalities. This will help put the responsibilities into context and bring clarity to the actual job requirement. You can also include details covering who the person will be reporting to and working with.
Education and Experience: Depending on the level of candidate you are looking for, you can fill this category likewise. Any relevant industry experience that may be required should be highlighted here.
Workplace environment: You can refer to the framework list to gather details to fill in this section about the working environment of your organization.
Personal Attributes: If you require any particular attributes which you think will be critical to succeeding at the job then this is the section where they should be highlighted.
These points will help you create a short job description which will help convey your message effectively to potential candidates. It will also help you benchmark performance against responsibilities assigned for the future , making it a critical document in your hiring and talent management process.